Frequently Asked Questions

Do all Stillwater residents currently pay a Fee to the Home Owners Association?

Membership in the association is automatic with the purchase of a home in Stillwater. HOA Fees are reviewed annually and are secured by a legally binding agreement, an Encumbrance (subject to upward adjustment for inflation) registered on the title of each member’s property, the purpose of which is the sustainment and  improvement of the Stillwater HOA assets.

Who collects the Stillwater Home Owners Association fee?

The annual association fees are collected by the Stillwater Home Owners Association.

Where is the money collected from the Home Owners Association spent?

HOA membership fees are used by HOA Management to operate the services and amenities of the Association. These include:

• year round maintenance of HOA occupied buildings,
• landscape and groundskeeping, snow removal
• fence & gate maintenance
• fob & security system operation and repair
• playground equipment maintenance
• fire protection
• spray park operations, chemistry and maintenance
• ice rink maintenance
• Association office,
• utilities,
• property taxes,
• insurance,
• cleaning, sanitation, garbage and waste removal
• repairs due to vandalism
• administration
• contractors.

What are the benefits to the residents of Stillwater for paying the Home Owners Association fees?

Residents benefit by having valuable amenities and assets in their community, which because of their unique nature and high value, could not otherwise be purchased by individual members. The HOA amenities are private and only for the use of the Stillwater homeowners, their families or guests. Public access may be permitted on special occasions such as elections, polling stations etc.

How is the Home Owners Association governed?

The Stillwater Home Owners Association is governed by the Articles of Incorporation,  Rules and Regulations and Policies enacted by management. All Members are provided with copies of these documents when they take possession of their home. See :”The Stillwater Brochures – Schedules 1-7″

A Management Agreement between the Developer and the Association governs the day to day operations and responsibilities of the Association, Management and Directors.

Are the residents of Stillwater able to guide the Home Owners Association in matters important to the residents?

Members may communicate to management via established channels such as a Resident Advisory Council, Committees, at Open House or Meeting Events, or thru regulatory or contractual obligations. Member concerns and issues may be delegated or forwarded for action, where necessary.

What is the difference between a Residents Association and a Community Association?

A Home Owners Association is a mandatory organization created by the land developer:

1. To manage and maintain the features and amenities of a development that the City does not have responsibiity to maintain.
2. To manage and maintain amenities such as the facilities and landscape features of the areas owned by the Stillwater Home Owners Association.
3. Membership is compulsory and the requirement to pay an annual fee to the Home Owners Association is enforced through an encumbrance on title.‎

A community association is an organization formed by the residents of an area:

1. To manage and direct social and recreational activities for voluntary members or subscribers.
2. To act as an intervener in civic matters (planning and development).
3. To plan, develop and maintain community programs, leagues, and realted facilities (if any)
4. Membership is voluntary.