Stillwater HOA

Key Fob POLICY

Fob use is monitored for compliance with the HOA Rules and Bylaws. 

Are your HOA fobs not working? 

According the the Bylaws and Articles of the Stillwater HOA, Resident Members whose account is in good standing may obtain and use a fob to access the HOA grounds and amenities.

A key fob may be deactivated for one or more of the following reasons:

1) Security – Key fobs used to attempt access to the HOA grounds/ gate/ doors outside regular hours may be suspended to prevent crime or anticipated abuse.

Members may access the HOA only when the grounds are OPEN.

When the HOA is CLOSED, the gates and readers are locked and armed. If a key fob is used during the closed times, it sends an alarm and then locks out the fob.  Unauthorized access by entry thru or over closed gates and fences is Trespass.

2) Payment- Member accounts that are not current or in collections may have their access privileges suspended. The Association reserves the right to levy a deposit or access fee to ensure timely payment and/or continued fob access.

3) Dormant/ Outdated info – For the continued safety of the Members and the premises, key fobs that have not been used in several months are automatically deactivated.

Photo ID and proof of Residence are required to activate a fob.

TENANTS

Residents who are Tenants must provide proof of Tenancy – such as a lease. Landlords may grant permission for their tenant to access the HOA. Fobs are deactivated when a Lease/ Tenancy ends and must be returned to the HOA. Unreturned are invoiced to the landlord at $50.00/ fob.

REACTIVATION

TO reactivate a key fob the Member must provide verification of identity (with Photo ID), proof of residency, and a personally Signed Waiver, payment of damage or alarm call fees (if any), or a deposit to ensure continued compliance with the Rules.

Contact HOA admin to arrange re-activation of key fob.